• President

• Vice President

• Treasurer

• Chair - Fundraising

• Chair - Events

• Social Media & Communications Chair

• JV Team Liaison 

• Varsity Team Liaison

Executive Board Positions:

Only current Active Members of the Booster Club or individual Booster Groups, with no conflict of interest, may be an Officer on the Executive Board or Leadership Group.   Executive Board members cannot be spouses or significant others.  Board members can NOT be related to, in a current relationship with or had a past relationship with a coach or school administrator.  The Executive Board term is July 1st through June 30th.

President

• Oversees and coordinates the work of the executive board

• Presides of meetings

• Approves all material prior to distribution 

• Appoints chairs and committee members

• Serves as an ex-officio member of all committees.

• Is familiar with financial procedures

• Is an authorized check signer on the account

• Signs payment authorizations

• Shall oversee the reauthorization process, ensure all forms are completed and turn in to the school for submission to the district. 

• Shall attend quarterly Umbrella Booster meetings, or may designate another board member in his/her place.

Vice President

• Is first in line of succession to the office of President, both in temporary and permanent standings.

• Shall initiate and coordinate fundraising activities of the organization.    

• Shall file paperwork with the DOJ and copy the Umbrella Booster VP if raffles or gaming fundraisers are held.

• Shall publicize activities, achievements, and other related information to the community via appropriate media (e.g., newspaper websites, Social Media, School Newsletter, Marquee)

Secretary

• Shall keep the minutes of all executive board and general meetings and make them available to the membership. 

• Sign and file minutes once approved 

• Shall maintain an accurate roster of members and coordinate an email system made up of members of the “Booster Club”. 

• Shall set-up signature card authorization at the bank for signers, prepare all necessary paperwork and ensure that prior signers are removed. 

• Shall review and sign monthly bank statements and reconciliation reports.

Treasurer 

• Shall receive all money collected, issuing receipts, and depositing funds in the established “Booster Club”  account. 

• Shall disburse funds at the recommendation of the executive board members, or committee chairs as budgeted and approved by the executive board.  All checks issued, shall be signed by two authorized officers. 

• Funds management shall reflect the CVUSD policy. 

• Shall provide reports at meetings, including, but not limited to the Treasurer's Report showing Actuals vs. Budget, Reconciliation Report of all Accounts and Checks to be ratified

• The Treasurer's records shall be open to inspection by the officers, general membership, principal, or finance director for CVUSD at any time. 

• Shall prepare an annual budget based on recommendations of the executive board or budget committee.  The budget will be presented to the general membership for final approval at the first meeting (August). 

• Submitting financial reports, support documentation and assistance to the Financial Reviewer within 15 days after the end of fiscal year. (July 15th)

• Annual tax preparation

  • “Booster Clubs” filing under the Umbrella Booster 501(c)3, the Treasurer shall be responsible for submitting their annual report and bank statement to the Umbrella Booster Vice-President no later than July 31st. 

  • “Booster Clubs” that have their own 501(c)3 - the Treasurer shall be responsible for completing and submitting all state and federal forms, reports and tax returns required as an organization under the laws of the State of California and the United States. 

Non-Executive Board Positions:

The NPHS Girls Basketball Booster Club depends on dedicated parent and community volunteers to help our student-athletes succeed. Every role—large or small—contributes to the team’s success and spirit. We value collaboration, communication, and cooperation not only within our own club but also with other NPHS booster organizations. By working together and supporting one another’s efforts, we strengthen the entire school community while ensuring our players have the best possible experience on and off the court.

Fundraising Chair

Leads and coordinates fundraising activities that directly support NPHS Girls Basketball. Works closely with the Events Chair, Treasurer, coaches, and other booster members to plan, promote, and carry out fundraisers.

Responsibilities

• Develop and help implement a simple annual fundraising plan.

• Coordinate product sales, restaurant nights, spirit wear, donation drives, and community events.

• Recruit and guide volunteers as needed for each activity.

• Track income and expenses with the Treasurer and follow school and district guidelines.

• Communicate clearly with the board, team liaisons, coaches and parents about fundraising goals and results.

• Build relationships with local businesses and sponsors.

Works collaboratively with all booster members and other NPHS clubs to share ideas, support joint efforts, and benefit the team and school community.

Events Chair

Plans and organizes events that build team spirit and community support for NPHS Girls Basketball. Collaborates with the Fundraising Chair, coaches, and volunteers to make each event smooth and successful.

Responsibilities

• Develop and maintain a master calendar of booster events.

• Coordinate logistics for banquets, team meals, and other gatherings.

• Recruit and schedule volunteers for each event.

• Work with the Treasurer on event budgets and expenses.

• Communicate details and updates with coaches, players, and parents.

Encourages teamwork, shared resources, and cross-club cooperation whenever possible.

Social Media & Communications Chair

Manages communication and publicity to keep the NPHS Girls Basketball community informed and engaged. Works with the Booster Club board, team liaisons, and coaches to share updates, promote events, and celebrate our players.

Responsibilities

• Maintain and update booster social media accounts with news, photos, and event information.

• Coordinate with the Events and Fundraising Chairs as well as the coaches to promote activities and recognize sponsors.

• Share team highlights, achievements, and volunteer opportunities in a positive, timely manner.

• Ensure communication aligns with school and district guidelines for student privacy and social media use.

• Collaborate with other booster clubs when appropriate to cross-promote events or celebrate school-wide achievements.

Supports a unified voice for NPHS Girls Basketball and encourages connection across the entire Panther community.

JV Team Liaison

Serves as the main connection between the booster club, JV coaches, and parents. Keeps communication open, supports team events, and helps ensure the JV team’s needs are represented.

Responsibilities

• Share booster updates and information with JV parents and coaches.

• Attend booster meetings and provide team updates.

• Help coordinate volunteers for team activities and fundraisers.

• Celebrate and report team highlights for booster communications and social media.

Promotes collaboration between JV and Varsity teams and with other NPHS booster groups.

Varsity Team Liaison

Acts as the communication link between the booster club, varsity coaches, and parents. Helps organize activities, coordinate volunteers, and represent the varsity team within the booster organization.

Responsibilities

• Communicate booster news, events, and needs with varsity parents and coaches.

• Attend booster meetings and report on team updates.

• Assist with event and fundraising participation.

• Share team achievements for booster communications and outreach.

Encourages teamwork and mutual support among all basketball teams and other NPHS booster clubs.